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I. OBJECTIVE
1. To validate the reports sent by the outlet
2. To collect important documents received by the outlet from tenants or administration offices and service providers
II. DEFINITION OF TERMS
1. DSR – acronym for Daily Sales Report; includes a set of forms that the service crew of each outlet must accomplish every operating days. It is forwarded to the head office the next day via Rider
III. GENERAL POLICIES
PCS shall receive the outlets’ forms from Riders placed in plastic envelope, separated in every department.
A set of DSR must contain the following forms in chronological order:
• Daily Gross Sales Report (for selected outlet only)
• Sales Summary Report
• Deposit Slip
• Expenses Receipt
• Senior Citizen Discount Form
• Cash Pull- Out Slip
• Cashier’s Fund Breakdown
• Status Report
• Money Declaration
• Authority to Deduct Slip
• Incident Report Slip
• Gift Certificate
• Free Item Card
• Transfer Slip
• Order Slip
• Z Reading
• Overring Slip
• Claim Change Form
Outlets also include to the plastic envelope any documents received from the tenant or admin, service provider, etc. Gather the received documents and forward them to the proper receiving department:
1. SOS
• Requisition Slip
• Weekly Electrical/Water/Gas Consumption
• Memorandum
• Memorandum of Agreement, Marketing Proposals
• Letters
2. Human Resources Department
• Resumes or Bio Data
• Health Certificate
• Endorsement Form
• Photocopy of I.D
3. Accounting Department
• Government Notices
• SOA or Billing
• Payment Voucher
• Official Receipt
• Sales Invoice
• Gift Certificate(Validated by PCS)
• Delivery Note (Validated by PCS)
Validate the deposit slip and input the date of banking to “Bank Monitoring “file. Validate the expenses. It must be tally with the declared expenses in the DSR. Check the details of Money Declaration and Cash Fund Breakdown.
Properly file the deposit slips and set aside the DSR forms.
IV. PROCEDURE FLOWCHART
Flowchart Title
DSR Monitoring
V. REFERENCE/INTERFACE PROCESS
Document Title
1. Forms: DSR
2. Forms: Others
3. Proper Distribution of Documents
V. FORMS AND RECORDS
Form Title
1. Daily Sales Inventory (differs per brand, excluding SSM)
2. Status Report
3. Cashier’s Fund Breakdown
4. Money Declaration
5. Weekly Electrical Consumption
6. Weekly Gas/Water Consumption (for CDH only)
7. BBT Special Drinks Inventory (for BBT only)
8. Weekly Forms Distribution
9. Sales Summary Report (for SSM only)
10. Daily Gross Sales Report (for SM outlets only)
11. Bank Deposit Slip
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