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I. OBJECTIVE
1. To provide guidelines on step by step procedure of receiving of stocks from suppliers
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Step by step procedure of receiving of stocks:
During delivery:
1. Warehouse Staff shall check the Quorus if there is an approved Purchase Order (PO).
2. If the delivery has an approved PO, receive the item based on Product Receiving Guidelines, with Security Guard as witness.
3. Receive it in the Quorus system:
a) Go to “Transaction”
b) Click “Receiving”
c) Search for the Supplier
d) Indicate the SI/DR number from the Supplier
e) Indicate the receiving date
f) Click the item for receiving
g) Confirm the quantity received
h) Indicate the expiration date
i) Save
j) Post
k) Write the RR number in the SI/DR
4. Warehouse Staff shall receive and sign the DR/SI and counter all the receipts received from all deliveries.
5. Have the Security Guard to countersign the DR/SI.
6. Get the original copy of the DR/SI.
After delivery:
1. Forward the SI/DR to the Accounting Department for processing of Invoice Receipt and Payment Voucher.
2. Properly stack the item in FIFO order whether it is perishable or consumable.
IV. PROCEDURE FLOWCHART
Flowchart Title
Procedure of Receiving of Stocks from Supplier
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
(Not Applicable)
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