[pc-pvt-content allow=”21,36,32,33,30,31″]
I. OBJECTIVE
1. To provide guidelines on budget and food requisition, allocation and inventory
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Guidelines:
1. After Training Assistant (TA) has submitted the proposed Training Calendar to the Training Officer (TO), TA will request for Php1,000 training budget for groceries. This Php1,000 usually lasts for 2 weeks if the training session has less than 10 participants and lasts for 1 week if the training session has more than 10 participants.
2. TA must submit Requisition Slip (RS) and Cash Request form to TO for approval.
3. Once approved, TA must submit the approved forms to the Accounting Department for processing.
4. Once the money is available, TA must do the groceries. The groceries usually consist of biscuits, candies and cupcakes. TA must carefully budget the groceries.
5. One (1) biscuit or cupcake per trainee and 5 to 8 candies per trainee are allotted.
6. Within two (2) weeks, TA must liquidate the requested budget/money for snacks to Accounting.
7. For lunch, TA must request to Warehouse: five (5) packs of SSM, five (5) packs of SSF, five (5) packs of rice, one (1) gallon of toyomansi and one (1) pack of chili. These usually last for 2 weeks if the training session has less than 10 participants and last for 1 week if the training session has more than 10 participants. RS is used in requesting the products to Warehouse.
8. One (1) order of SSM with rice per trainee per day is allotted.
9. TA must monitor and manage the inventory of food for lunch. A report is submitted to the Accounting Department through e-mail, monthly.
10. For products used in Hands-On Training, the items must be ordered to Warehouse two (2) days before the training day (purchase order).
11. TA must seek approval from the TO for the purchase order.
12. The request must be based on the number of participants.
13. During every Hands-On, actual inventory count must be conducted by the Technical Trainer.
14. TO must submit a report on Actual Training Cost vs. Projected Training Cost to COO/CEO every three (3) months through e-mail.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Cash Request
2. Liquidation Form
3. Requisition Slip
[/pc-pvt-content]