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I. OBJECTIVE
1. To provide guidelines on the process of securing work permit from the admin or lessor of leased areas
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
SOS must prepare Work Permit for maintenance or repair works that need to be done in the outlet. Work permit must be submitted two (2) days prior to the scheduled day of work. Each permit must be limited to two (2) hours of work to avoid any unnecessary charges. Attached to the Work Permit is a formal letter addressed to the mall manager or administrator explaining the need for the permit. Scheduling of work permit must be coordinated with the Team Leader to avoid any conflict during store operation.
Special cases:
• Work permit for SM Megamall should have 3 days lead time prior the work to be done; while work permit for SM Fairview and SM North Edsa should have 1-2 days lead time.
• Work permit for SM North Edsa – Food Court should be scheduled from 8:00am-9:00am or 9:30pm-10:00pm only. Work permit scheduled during mall operation hours or 10:00am-9:30pm and after mall operation hours or from 10:00pm onwards has penalty charges.
• All SM Work permits should be submitted to the admin office before 12:00nn and must be in five (5) printed copies.
IV. PROCEDURE FLOWCHART
Flowchart Title
Work Permit
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Work Permit template
2. Letter of Request template
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