[pc-pvt-content allow=”21,22,23,36,32,33″]
I. OBJECTIVE
1. To provide guidelines on the proper filing and documentation of accounting forms per entity
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
A folder must be prepared for each entity (supplier, lessor, etc.) that transacts with the company. Each folder shall contain all the documents gathered from the specified entity. Documents shall be enumerated, with a list of composition or checklist to guide the user/s. Format for printed hard copy shall be horizontal or landscape. Soft copy shall be saved in excel, limited to 30-40 sheets per file. One (1) sheet per entity shall be provided and it shall be arranged alphabetically.
Daily documentation shall be at 4:30pm or 30 mins. before office closing hours. It includes scanning and filing of documents and preparing of status reports. Status reports shall be sent to the CEO.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
(Not Applicable)
[/pc-pvt-content]