Ordering for Outlets

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I. OBJECTIVE

1. To provide guidelines on ordering for selected company-owned outlets

 

II. DEFINITION OF TERMS

1. Ordering – refers to the activity of placing of orders for delivery to outlets

2. Order Taker – the personnel in charge of taking and documenting the orders for each outlet

 

III. GENERAL POLICIES

This policy (as of now) applies only to SSM and BBT except SSM Ramon (SSM’s Training Center).

For SSM Outlets:
(Go to “SSM” folder → Choose year → Choose outlet → Choose month → Open file: “dsr_data” → Click sheet: “Data Invty/Order Sheet”)

For BBT Outlets:
(Go to “BBT” folder → Choose year → Choose outlet → Choose month → Open file: “dsr_data” → Click sheet: “Data Invty/Order Sheet”)

 

1. Check the outlet’s sales for the last seven (7) days/ last month and get the average.
2. Input the outlet’s Ending Inventory the day before the order day
3. Input any expected items for delivery between the ordering day and the delivery day.
4. Compare the available stocks/day (ending inventory + expected delivery = total / number of days needed) vs. average of expected sales (based on step 1)
5. Adjust “orders” to match the average plus allowance for buffer.
6. Input the order in the Quorus System.

Orders for outlets must be placed two (2) days before the scheduled delivery of the outlet.

 

IV. PROCEDURE FLOWCHART

Flowchart Title
Ordering for Outlets

 

V. REFERENCE/INTERFACE PROCESS

Document Title
(Not Applicable)

 

VI. FORMS AND RECORDS

Form Title
(Not Applicable)

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