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I. OBJECTIVE
1. To provide guidelines on the archiving of forms gathered from outlets
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Listed below are the forms received from the outlets:
a) Forms that are recorded and filed by the PCS
• Cash Pull Out Slip – Disposed after 1 year
• Cashier’s Fund Breakdown – Disposed after 2 months
• Deposit Slip – Disposed after 1 year
• Expense Receipt – Disposed after 5 months
• Inventory Report – Disposed after 2 months
• Order Slip – Disposed after 1 month
• Senior Citizen Discount form – Disposed after 2 months
• Transfer Slip – Disposed after 2 months
• Warehouse Issuance Slip – Disposed after 2 months
• Z reading/ P count/ Sales Summary – Disposed after 5 months
b) Forms that are recorded and filed by other departments:
• Authority to Deduct – Disposed after 2 months (OPERATIONS)
• Gift Certificate/ FIC/ 10% Discount receipt – Disposed after 5 years (Accounting)
• Incident Report – Disposed after 6 months (PCS/HR/OPERATIONS)
• Money Declaration form – Disposed after 2 months (OPERATIONS)
• Pull Out Receipt – Disposed after 2 months (OPERATIONS)
• Requisition Slip – Disposed after 2 months (OPERATIONS)
• Status Report – Disposed after 2 weeks (OPERATIONS)
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Cash Pull Out Slip
2. Cashier’s Fund Breakdown
3. Deposit Slip
4. Expense Receipt
5. Inventory Report
6. Order Slip
7. Senior Citizen Discount form
8. Transfer Slip
9. Warehouse Issuance Slip
10. Z reading/ P count/ Sales Summary
11. Authority to Deduct
12. Gift Certificate/ FIC/ 10% Discount receipt
13. Incident Report
14. Money Declaration form
15. Pull-Out Receipt
16. Requisition Slip
17. Status Report
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