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I. OBJECTIVE
1. To provide guidelines on attendance monitoring of all employees
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
All employees are required to keep daily records of the time they arrive and leave their places of work. This is to provide basis for payment of salary. The Personnel Officer shall be responsible for timekeeping of employees.
The work hours shall be at 8:00 am to 5:00 pm, Monday to Saturday, for Head Office employees. Outlet employees shall observe the corresponding operating hours and shift schedules set by their immediate superior. Outlet employees shall be given one (1) rest day per week, to be determined by the Team Leader (TL). Employees under operations, who are assigned to work at the mall outlet, are not encouraged to have their rest day during weekends as those days are considered to be “peak days” for mall outlets. It is also not encouraged to have their rest day during Mondays, during mall sales events, or to have 2 or more consecutive rest days. However, rest day during the said occasions may be permitted based on good judgment of the employee.
As necessary, the company shall have the discretion of modifying or changing the work schedule as dictated by the need.
The Personnel Officer shall summarize the Time In/Out, Overtime Form (OTF), and Leave Form (LF) in the Attendance Summary Form (ASF). The ASF shall include all the necessary details of the employees’ working hours, overtime hours, tardiness, absences and total days of work. The ASF shall be the basis for the computation of the total days of work.
Overtime
The Immediate Superior shall initiate, establish, and approve all overtime work (Regular, Rest Day or Holiday). Employees shall be responsible for recognizing the need of rendering overtime to accomplish deadlines and work assignments. All overtime work shall be supported by an OTF duly approved by the immediate superior. The OTF shall be accomplished and approved before rendering the overtime. Accomplished OTF shall be submitted to the Personnel Officer for verification. All OTF shall be collectively submitted per department.
Upon submission of the OTF, the Personnel Officer shall issue an Overtime Pass (OTP). The OTP shall also be issued on a per department basis. The OTP shall be accomplished in three (3) copies and shall be distributed to: (1) Department concerned, (2) HRAD, (3) Security Guard.
Overtime hours worked by the employee shall be paid in the same inclusive payroll period when the overtime was rendered.
Undertime
Undertime work on any particular day shall not be offset by overtime work on any other day.
Night Differential
Every employee shall be paid a night shift differential of 10% of his regular wage for each hour of work performed between 10:00pm to 6:00am. The Night Differential pay shall be paid through payroll.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Overtime Form
2. Leave Form
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