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I. OBJECTIVE
1. To provide guidelines on the processing of birthday lunch activities
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Check the 201 file for the list of employees who will be celebrating their birthday on the same month. Coordinate with the COO regarding the target date of celebration. The HR personnel shall schedule the event and seek the approval of the COO and CEO. Once approved and the event is set, send an e-mail of invitation to all invited employees. Send a separate e-mail to the SOS containing the list of Supervisors, Team Leaders, and/or Service Crew who are invited to the said event.
Three (3) days before the birthday lunch, confirm the attendance of all attendees. Request a budget to the Admin Department. The budget shall be based on the number of confirmed attendees. Fill-out the Cash Request Form and forward it to the CEO for approval and signature. Coordinate with the Warehouse Officer regarding extra food available in the warehouse. If there shall be any extra food, those shall be used in the birthday lunch.
On the day of the birthday lunch, retrieve the requested budget from the Admin Dept. Ask the messenger to buy paper plates, paper cups, disposable sfork and other additional food or items as planned. The receipts for buying those items must be kept as the budget requested or the amount indicated in the Cash Request Form must be liquidated.
Before 12:00nn, the food for the birthday lunch must be prepared. All birthday celebrators shall be advised to go to the training room for a little program or small talk with the COO and CEO. After that, everyone (celebrators and invited guests) must be collected for the start of the celebration or feast.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Cash Request Form
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