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I. OBJECTIVE
1. To provide guidelines on renewal and termination of contract for employees under agency
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Renewal
All employees under agency must be aware of the end date of their contract. If an employee is for contract renewal, the employee must go back to the agency few days before the end of contract. After signing for a new contract, the agency will send a Renewal Confirmation Slip to the head office.
If the employee fails to renew the contract, or the agency did not send a Renewal Confirmation Slip to the head office, the employee will not be allowed to continue working in the company. If the employee continues working without renewing the contract or Renewal Confirmation Slip, the agency or company is not liable to pay the salary or wage.
Termination
• Agency must make a letter within 24 hours informing GJVI personnel that a certain employee files a resignation.
• GJVI office can accept resignation letter provided it is addressed to the Agency.
• Personnel will provide an endorsement letter to agency informing of resigned employee.
• Resigned employee must secure a clearance form from agency and GJVI. Personnel shall be the last signatory.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Renewal Confirmation Slip
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