Receipt and Transfer of Money and Other Items

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I. OBJECTIVE

1. To provide guidelines on the proper receiving or transfer of money and other tangible things within and outside the office

II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES

INTERNAL
Office employee who turns over or transfers money or company supplies/asset to another employee must produce a receiving form or medium to be signed by the recipient. If it is money, Cash Pull-Out Slip must be used. If it is another tangible item, Pull-Out Receipt must be used.

Both parties, the issuer and the receiver, must sign in the form for proper documentation and monitoring of transaction. Forms used in this transaction must be filed for reference.

EXTERNAL
Receiving and transferring of money or company supplies with outside parties must be properly done by producing the necessary form to be signed by the issuer and receiver.

If transferring money or item, Acknowledgement Receipt must be used. Employee must make sure to get an Original Receipt (OR) from the receiver when transferring money. Acknowledgement Receipt must indicate the particulars of the transaction and must be signed by both parties.

Any deviation from this policy must be taken to the CEO for approval.

In transfer of money, whether internal or external, both the issuer and the receiver should witness the counting of money.
IV. PROCEDURE FLOWCHART

Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS

Document Title
(Not Applicable)
VI. FORMS AND RECORDS

Form Title
1. Cash Pull-Out Slip
2. Pull-Out Receipt
3. Acknowledgement Receipt

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